ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT
Ministry of Children, Community and Social Services,
315 Front Street West, Toronto, ON,
$24.52 – $28.51 an hour – Permanent.

Are you a well-organized administrative professional who takes pride in providing a high-level of clerical, administrative and support services? If so, then consider this exciting opportunity with the Implementation and Reporting Branch of the Ministry of Children, Community and Social Services.

What can I expect to do in this role?

In this role you will:

  • manage multiple priorities in a fast paced environment;
  • provide a range of administrative and clerical support to the Director, Managers and unit staff;
  • prepare a variety of correspondence and other documentation;
  • establish and maintain a computerized and manual filing system;
  • record, track and updating electronic database and monitor to ensure deadlines are met;
  • respond to general inquiries;
  • work as part of a team.


How do I qualify?

Analytical and Organizational Skills

  • You have proven reasoning skills to determine appropriate action for sensitive inquiries and to administer and prioritize multiple tasks and the Manager’s and/or Director’s calendar.
  • You have demonstrated organizational skills to track multiple projects, compile information for meetings, correspondence and presentations and coordinate events, workload, scheduling of meetings and filing of information.
  • You have good judgment to respond to various issues with diplomacy and tact.


Administrative Knowledge and Skills

  • You have the ability to interpret and apply relevant administrative manuals, policies and procedures and internal office standards.
  • You can perform a variety of administrative duties such as maintaining unit files, greeting visitors, taking and relaying messages and preparing, formatting and editing a variety of correspondence and other documentation.


Communication Skills

  • You have well-developed oral communication skills to respond to unit inquiries, redirect callers, and to convey information to other offices.
  • You have proven written communication skills to compose and proofread correspondence, speeches and reports.


Customer Service, Interpersonal and Team Skills

  • You have demonstrated customer service and interpersonal skills to provide effective in-person and telephone information services.
  • You have a proven ability to work effectively as part of a team to meet deadlines.


Computer and Financial Skills

  • You have demonstrated computer skills in word processing, presentation, project management, spreadsheet and database software.
  • You have knowledge of the operation of office equipment such as photocopier, facsimile and printer.
  • You have proven mathematics skills to check invoices, reconcile expenditure and prepare expense claims.
  • You have the ability to follow purchasing procedures for requisitioning and purchasing supplies.

Additional Information:

Address:

  • 1 Permanent – Full Time, 315 Front St W, Toronto, Toronto Region

Compensation Group:Ontario Public Service Employees Union
Understanding the job ad – definitions Schedule:3.7
Category:Administrative and Support Services
Posted on:Wednesday, October 27, 2021
Note:

  • OPS Commitment to diversity, inclusion, accessibility, and anti- racism:

    We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

    We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

    Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

    We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.